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Accident & Incident Reporting

A complete UK accident book replacement. Log incidents, run a RIDDOR wizard, capture witness e-signatures, manage your first-aiders and AEDs — all from one free account.

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Takes about a minute to set up. No card, no trial — the incident reporting system is free for every employer.

HSE-aligned

UK-hosted

Multi-site ready

Phone & desktop

A quick tour of what’s inside

Everything below is in your free account from day one. No upgrade prompts and no per-user fees.

Log every incident type

Accidents, near-misses, dangerous occurrences and ill-health, all in one timeline — with severity, type, location and people involved.

Interactive body-map

Click where the injury occurred — front and back. No more “left knee or right knee?” on follow-up calls.

RIDDOR wizard & F2508

A guided decision tree tells you if it’s reportable, the deadline, and produces a printable F2508 ready for HSE.

Witness e-signature

Email a witness a one-time link — no account needed. Their signed statement is stored with a tamper-evident hash.

Public QR reporting

Print a QR poster for the workplace. Anyone can scan and report an incident in seconds — rate-limited and spam-protected.

Multi-site / multi-org

Branches, depots and franchises roll up to head office. Each site keeps its own register, stats and RIDDOR submissions.

First-aider & warden register

Live list of first-aiders, fire-wardens and mental-health first-aiders, with certificate expiry dates and printable wall-charts.

Kit, AED & extinguisher register

Track every first-aid kit, AED, fire extinguisher and bleed-control kit. Pad and battery expiry dates are flagged before they lapse.

Pattern detection

The system spots trends — repeat slips, manual-handling injuries, near-miss spikes — and flags them on your dashboard before they escalate.

Deadline & escalation reminders

RIDDOR deadlines email the right person automatically. Severe incidents trigger same-day escalation. Nothing slips between shifts.

Lessons-learned library

Capture what was learned from each incident in a searchable, anonymised library — perfect for toolbox talks and ISO 45001 evidence.

Auditor & HSE inspector pack

One click produces a PDF audit pack with a SHA-256 tamper-evidence hash — ready for insurance renewals or an HSE visit.

CSV & GDPR exports

Export everything to CSV any time, including a GDPR Article 20 portable data export. Your data is never locked in.

Privacy & retention built in

Closed incidents are auto-anonymised after six years and view-logs after two — matching UK retention guidance with zero admin.

Annual safety report

Generate a year-end report — incident counts, severity, RIDDOR submissions, training gaps — ready for your board or trustees.

Built around UK law & HSE guidance

Every employer with 10 or more staff is legally required to keep an accident record under the Social Security (Claims and Payments) Regulations 1979. A paper book in a drawer is allowed — until it isn’t legible, until it’s lost, or until your insurer asks for the entry from 2019.

The semseo.training system gives you timestamped entries, RIDDOR prompts, witness signatures and an auditor pack — the difference between a smooth insurance defence and an awkward call with HSE.

Who uses it?

From single-site businesses to multi-branch operations — one free account scales with you.

Employers

Offices, shops, factories, warehouses — any UK workplace required to keep an accident record.

Schools & nurseries

Sensitive child-injury reports get a body-map, witness signature and a clean audit trail by default.

Care & community

Care homes, charities and community groups — retention and GDPR rules handled for you.

First-aiders & safety officers

Capture incidents on a phone at the scene; track your own kit and refresher dates.

Common questions

Yes — the accident and incident reporting system is free for every employer, with no per-user fee, no usage limit and no card required. We offer paid first-aid and fire-safety training courses too, but the reporting system itself is genuinely free and stays that way.
All data is held on UK-hosted infrastructure. You can export everything as CSV at any time, including a GDPR Article 20 portable data export. Closed incidents are auto-anonymised after six years to match UK retention guidance.
Under five minutes for a single site — create your account, add your organisation name and you’re ready to log your first incident. Multi-site setup adds another minute or two per branch.
You can backfill historical incidents at any time — useful for ISO 45001 evidence or when an insurer asks for the last three years. There’s no rush; old paper records can stay on the shelf alongside the new digital trail.
Yes — the whole system is mobile-responsive. First-aiders can log an incident at the scene, snap a photo, and pull up the body-map directly on a phone. No app to install.
You don’t — the reporting system has no usage tier to outgrow. If you do want add-ons (training course bookings for your team, full CRM, ad management) we offer paid modules elsewhere on the platform, but the incident system stays free.

Set up your free account in under five minutes

No card, no trial, no per-user fee. Create your account and you’re ready to log your first incident.

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